Invent Evidence
We will never backdate, fabricate, or ‘reconstruct’ records. If the evidence doesn't exist, we say so — and build it properly going forward.
Home / Quality Policy
About · Quality Policy
How we work, in writing.
Anyone can claim rigor. This page exists so you can hold us to it. Our quality policy is the set of principles every ValidLeaf engagement runs on — written plainly, without consultant-speak. If you ever catch us violating it, we want to hear about it.
WHY IT MATTERS
A policy you can actually audit us against.
Quality policies usually live in a binder nobody reads. Ours is public, short, and specific — because the standard we hold your facility to should apply to our work first.
Evidence firstEvery claim we make about your facility traces to a record we examined — not an interview answer, not an assumption, not a template.
Risk-based, alwaysEffort follows exposure. We will not sell you a hundred-page protocol for a temperature logger, and we will not hand-wave a high-risk gap.
Honest scopingIf the problem is smaller than you feared, we say so. If it's bigger, we say that too — before the engagement starts, not halfway through.
WHAT WE REFUSE
Four things we will not do.
Boundaries are part of quality. These are ours.
Rubber-Stamp Your Paperwork
We don't sign off on validation we didn't verify. Our name on a protocol means we did the work — not that we glanced at your PDF.
Oversell the Engagement
If a two-week targeted fix solves it, we won't propose a four-week assessment. Scoping is honest, or it's marketing.
Name-Drop Your Business
Your facility, your data, your name — none of it appears in our marketing, proposals to others, or articles without your written permission. Ever.
OUR PRINCIPLES
How every engagement runs.
Four principles, applied to every project regardless of size.
Document What Is True
We record the facility as it operates, not as the SOP wishes it did. Gap registers describe reality — that's what makes them useful.
Prioritize by Risk
Findings are ranked by consumer risk and inspection exposure, so your limited budget fixes what matters first.
Leave It Ownable
Templates, routines, and registers are built for your team to run after we leave — not to require us back.
Say the Uncomfortable Thing
If leadership's pet project is the problem, it's in the report. Polite consulting that hides the real finding is expensive theater.
Explore all services
Want the system itself written, not just the principles? See QMS writing & implementation →
WHERE IT APPLIES
One method, five industries.
Cannabis is our home base — the method was built there first. The same evidence discipline serves each industry below, mapped to its own regulations.
Food & Beverage
Preventive controls, supplier verification, environmental monitoring, and traceability under 21 CFR Part 117 and FSMA.
Dietary Supplements
Component qualification, master manufacturing records, and laboratory controls under 21 CFR Part 111.
Cosmetics
Safety substantiation, GMP records, and adverse-event readiness under MoCRA.
Pet Food
Preventive controls for animal food, supplier programs, and sanitation under 21 CFR Part 507.
QUESTIONS
Our quality policy, answered.
Who is accountable for quality on an engagement?
ValidLeaf Consulting as a practice — every deliverable is reviewed against this policy before it reaches you. If something doesn't meet it, it doesn't ship.
Do you work inside our quality system or your own?
Both, deliberately. We follow your document control, training, and change procedures on your site — and this policy governs the integrity of the work itself.
What happens if we disagree with a finding?
We show you the evidence behind it and listen. If the evidence supports your position, the finding changes. If it doesn't, the finding stands — with the reasoning documented.
How do you handle mistakes in your own work?
We correct them, document the correction, and tell you. A consultant who can't model deviation handling shouldn't be advising on yours.
Is this policy contractual?
Our commitments on confidentiality, evidence integrity, and honest scoping are written into every statement of work. The rest is how we hold ourselves accountable day to day.
Don't let the first gap be found under pressure.
If these principles match how you want validation done, start with a conversation — we'll show you what they look like in practice.